Transfer Impact Assessment workflows connected to vendor evidence
DPAFlow organizes Schrems II transfer assessments — routes, legal mechanisms, supplementary measures, and linked vendor evidence — into dated records your privacy and legal team can review and export. DPAFlow assembles the assessment; your team makes the decisions.
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Why TIA reviews become hard to maintain
Most teams run transfer assessments as one-off documents. They go stale in predictable ways the moment a vendor changes.
Scattered SCC PDFs
Signed clauses and module selections live in inboxes and shared drives, disconnected from the vendor they belong to.
Transfers drift
As a vendor changes subprocessors, the transfer you assessed last quarter no longer matches reality — and no one is told.
Measures untracked
Supplementary measures get discussed in a meeting, then live nowhere. There is no list showing what is in place and what is pending.
No dated decision trail
When an auditor asks who assessed this transfer and when, the answer is a memory — not a dated record of who decided what.
Document the transfer route — exporter, importer, mechanism
Every assessment starts from a clear route: which EU exporter is sending data to which importer, in which destination country, under which legal mechanism. DPAFlow keeps that route tied to the vendor evidence behind it.
- Exporter to importer, captured as a single readable route
- Destination country and the transfer mechanism in use
- The source URL the route was documented from
- A reviewer status so you always know where it stands
The evidence an assessment is built from
A defensible assessment is only as good as its inputs. DPAFlow gathers the destination context, the legal mechanism, and the dated vendor evidence into one record — so reviewers work from current facts.
- Destination country and the transfer route — exporter to importer
- Legal mechanism in use — SCCs, the relevant module, or another basis
- Vendor and subprocessor evidence already monitored in DPAFlow
- Prior dated captures, so the assessment reflects the current state
Destination assessment inputs
Inputs gathered by your team — not an automated legal verdict.
A tracked checklist — your team marks each measure
Technical, organizational, and contractual measures live on a checklist your team controls. Each row is user-entered and human-decided: DPAFlow organizes the list and shows status, it never auto-evaluates legal sufficiency.
- Technical, organizational, and contractual measures in one list
- Mark each as in place, pending, or not applicable
- Status surfaced honestly — nothing is assumed complete
- Decisions stay with your privacy and legal team
- Encryption in transitTechnicalIn place
- Access loggingTechnicalIn place
- Data minimization at sourceOrganizationalPending
- Contractual transparency commitmentContractualIn place
From a transfer route to a recorded decision
Each assessment moves through the same repeatable path, so the route, its evidence, the measures, and the decision all stay connected — with the handoffs dated.
Route identified
The transfer route is documented — exporter, importer, destination country, and the legal mechanism in use.
Evidence gathered
Monitored vendor and subprocessor evidence and prior dated captures are linked to the route.
Measures assessed
Your team marks each supplementary measure as in place, pending, or not applicable on the tracked checklist.
Decision recorded
A reviewer records approve, reject, or follow-up with notes — the decision and its date sit on the record.
Export packet
The route, evidence, measures, and decision roll up into an export-ready assessment packet.
Measures, tracked by category — not auto-evaluated
Supplementary measures are organized by category and tracked as a checklist. DPAFlow records what your team enters; the privacy and legal team decides whether the measures are sufficient.
Technical measures
Track user-entered technical controls — for example encryption in transit or access logging — as present, pending, or not applicable.
Organizational measures
Record organizational steps such as data minimization at source or restricted access, with the current status your team set.
Contractual measures
Note contractual commitments — like transparency or challenge obligations — alongside the route they support.
A tracked checklist
Each measure is a checklist row your team marks. DPAFlow organizes the list; it never auto-evaluates legal sufficiency.
Record who assessed the transfer, and when
A transfer assessment is routed to a reviewer who records approve, reject, or follow-up — with notes — directly on the record. The decision and its date stay attached, so there is a dated trail of who decided what.
- Route the assessment to the right reviewer
- Record approve, reject, or follow-up with notes
- The decision and its date live on the record
- Privacy and legal can each weigh in
Confirm the pending data-minimization measure before sign-off.
An export-ready assessment bundle
When someone asks how a transfer was assessed, you export a self-contained packet: the route and mechanism, country assessment notes, the tracked measures, linked vendor evidence, the reviewer's decision and date, and the chain of events.
- Transfer route, mechanism, and country assessment notes
- The supplementary-measures checklist as tracked
- Linked, dated vendor and subprocessor evidence
- Reviewer decision, date, and the chain of events
- Transfer route & mechanism
- Country assessment notes
- Supplementary measures (tracked)
- Linked vendor evidence
- Reviewer decision & date
- Chain of events
Transfer Impact Assessment FAQ
Common questions about how DPAFlow organizes transfer assessments — and where the human decisions stay.
What is a Transfer Impact Assessment in DPAFlow?
It is a structured record that organizes a single transfer — the exporter and importer, destination country, legal mechanism, linked vendor evidence, supplementary measures, and the reviewer's decision — in one dated place. DPAFlow assembles the assessment; your privacy and legal team makes the decisions.
Does DPAFlow give legal advice or decide transfer legality?
No. DPAFlow does not provide legal advice and does not automate transfer-legality decisions. It organizes the evidence, the supplementary-measures checklist, and the reviewer workflow. Your privacy and legal team interprets the inputs and records the decision.
How do SCCs fit into the assessment?
You document the legal mechanism on the transfer route — for example SCCs and the relevant module — and link the related vendor evidence. DPAFlow stores and surfaces what you record; it does not assess the clauses for you.
How does this relate to monitoring and evidence?
The same dated evidence records that monitoring produces can be linked to a transfer route, so an assessment reflects the current state of a vendor's subprocessors rather than a stale snapshot. See the product and evidence pages for how that evidence is captured.
Can multiple reviewers weigh in?
Yes. A transfer assessment can be routed for review, and the reviewer's decision and notes are recorded on the record itself. Privacy and legal can each contribute from their point of view.
Does DPAFlow support Schrems II workflows?
It supports the documentation workflow around transfer assessments — organizing routes, mechanisms, supplementary measures, linked evidence, and dated reviewer decisions. The legal determination stays with your team; DPAFlow does not guarantee compliance.
Organize your next transfer assessment in one record
Connect routes, mechanisms, supplementary measures, and dated vendor evidence — then export an assessment packet your reviewers can stand behind.
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